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哈希游戏:NUS生存指南 给教授的邮件怎么写

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在国外读书的时候,经常会遇到要给教授发邮件的情况,通常是探讨学术问题、想做助研、参观实验室、申请读硕士或者读博士等。小助手最最最头疼的问题就是,用什么样的措辞、邮件内容该怎么写,毕竟是给学术大牛写邮件,生怕一不留神写错了,效果适得其反。

相信大家也会遇到同样的问题,“用什么样的邮件主题最佳呢?”,“用什么样的英语表达最好呢?”。所以今天,小助手来介绍下用英语和教授发邮件沟通时的注意事项和实用表达方式,希望大家能用得上~

确定主题

好的开始是成功的一半。如果开篇絮絮叨叨一直没有切入主题,那么很可能会导致教授对你的邮件失去兴趣,要么石沉大海,要么先入为主认为你是个没有重点的人。两种情况都不是我们想要的结果。

所以写邮件第一件事,就是确定自己想要询问或请求的事情,然后以此作为主题名,这样收件人看到主题就能够迅速了解邮件的大概内容。

举个例子:

Question about [Course name] assignment

[Course name]: Asking for an appointment

Postdoc application for your group

Request for a lab visit

正文

其次是我们的正文部分。正文部分注意两大原则:一是语言简明切忌啰嗦;二是表达自己的意图。

老规矩,举个例子:

Dear Prof. Robert,

I was wondering if we could schedule an appointment to discuss my grade on [Assignment name]. Please let me know if you are able to meet next week.

一些教授有数百名学生,如果是第一次向他们发送电子邮件,最好有一个简单的自我介绍并说明来意,在邮件中说明自己所在的课程或者班级。

- I am a student in your Introduction to Political Science class.

- Professor Dan suggested I reach out to you because the topic of my senior thesis is African-American history.

介绍自己的内容点到即可,不必长篇大论。如果是博士申请,那么研究内容部分是重点,教授对你是谁并不感兴趣,但是你研究的方向很有可能引起教授的兴趣。

I’m interested in working with you because I would like to study (your working field). I’ve spent a lot of time (doing something that the Prof. may be interested in). I envision that (my goal).

行文语言

首先还是要确保邮件里对教授的态度是尊重的。对于教授要用”Professor”,“Prof.”或“Dr.”的称呼,对于还不是教授但已经有博士学位的人要用”Dr.”,其他的情况一律用”Ms.”或”Mr.”。

对于熟识的教授,可以采用Hi或者Dear,这个可以根据教授的邮件风格来决定。但是,第一次联系时最好还是用”Prof. ”这样正式称呼。

来源:spark

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注意语法、拼写和标点符号。坚持正式的语调,避免使用表情符号或非正式缩写,例如FYI或ASAP。发送之前再检查一次教授姓名的拼写,语法上的错误可以借助软件帮我们纠正,但同时也要注意不要在邮件中使用过多的礼貌性用语。归纳出必要信息,把想要传达的内容清楚地表达出来就好了。

然后在邮件的最后,也可以客气地表达一下自己的感谢,或者对于这份岗位或者名额的期待,但是切记要言简意赅,不必过多赘述。

举个例子:

Thank you for your time and have a great day.

Sincerely,

Jenny

附件

如果自己有过相关的科研或者学术经历,那么将自己的经历和论文制作成1-2页简历作为附件附在邮件中以便让对方更好的了解自己,可以简要地提醒教授附件的主题和内容。

Please find the attached CV for detail of my academic background.

来源:wikihow

如果不回复怎么办……

如果不回复,

那就……

重新再发一封邮件!

教授很忙,不回信很正常。如果过了1 ~ 2周还没有回信的话,可以试着再发一封邮件。

但是不是同样一封邮件发两次!

I would like to follow up the email I sent X days ago regarding (what you have sent before)

教授通常每天都会收到上百封电子邮件,如果向教授发送了有关班级相关问题的电子邮件,可以在2个工作日内发送后续电子邮件。如果向教授发送的电子邮件与班级问题无关,或者发送给个人不认识的教授,建议在3-4个工作日内发送后续电子邮件。

重新发送邮件的时候,记得把之前的邮件换成更加容易回答、简洁的问题,这样就容易得到回复。

Dear Prof. XX

Just wondering if you had a chance to take a look at my email that (why you sent the email)

很多实验室都有助教,申请实验室参观或者博士后的时候,顺便抄送一份发给助教也会增大收到回信的几率。小提示:拉近跟师兄师姐的距离对申请也是有很大帮助的!

以上就是小助手对如何给教授发邮件的建议啦,希望能够帮到大家

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